Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for property owners and occupiers with approximately 52,000 employees in approximately 400 offices and 60 countries. In 2022, the firm reported revenue of $10.1 billion across its core services of property, facilities and project management, leasing, capital markets, and valuation and other services. It also receives numerous industry and business accolades for its award-winning culture and commitment to Diversity, Equity and Inclusion (DEI), Environmental, Social and Governance (ESG)and more. 

For additional information, visit www.cushmanwakefield.com.

Client Accounts Assistant

Role summary:

As a Client Accounts Assistant, your primary responsibility is to support the FM Client Finance Managers (CFM), Assistant Client Finance Managers (ACFM), and Team Leaders in managing all financial aspects of their contracts. This includes providing assistance in maintaining a reporting function for clients and ensuring compliance with contract terms. You will take ownership of Accounts Payable and Receivable functions to ensure timely delivery and adherence to contractual obligations. Additionally, you will champion designated Client AP\AR processes.

Your Responsibilities:

• Serve as the initial point of contact for invoice control on the Yardi system, ensuring accurate and timely data entry of invoice registers.
• Collaborate with Help Desk Operatives at PSCB and Facilities Managers to ensure proper raising of Purchase Orders (POs) and attachment of necessary documentation.
• Provide support during portfolio mobilization or de-mobilization phases.
• Adhere to all C&W finance policies, identifying areas for improvement.
• Liaise with CFMs or direct managers to address operational or reporting issues within Yardi.
• Manage supplier queries promptly and effectively.
• Conduct monthly statement reconciliations and aged debt analysis for key suppliers, along with regular statement reconciliations for other suppliers.
• Receive cross-training on various clients' portfolio requirements to enhance overall client service delivery.

Regular Tasks:

• Adhere to robust Accounts Payable controls, including proactive management of Goods Received Not Invoiced (GRNI).
• Manage central mailboxes on a daily basis.
• Raise purchase orders as needed, ensuring accurate expense and GL codes.
• Process invoices received via post and email weekly, including scanning and attaching to POs/CWOs.
• Handle query management and resolution with clients and vendors.
• Generate and distribute weekly GRN reports, with increased frequency nearing AP close.
• Review GL coding of unposted batches with ACFM and make necessary amendments.

Cross Account Support Tasks:

• Collaborate with PSC Billing team to ensure timely issuance of monthly planned reimbursable invoices to clients.
• Post monthly management fees, reimbursable employment costs, and bank charges in the Yardi 7 system.
• Allocate bank receipts from clients into Yardi and WorkDay systems, maintaining up-to-date reconciled bank account reports.
• Process vendor payments promptly in Yardi, upload to the banking portal, and request approvals.

Your profile:

• Bachelor's degree preferred; motivated career starters are also welcome.
• Proficient in English, both oral and written.
• Experience with invoices is advantageous.
• Knowledge of shared mailbox (Outlook) and Excel.
• Excellent communication skills.
• Attention to detail and accuracy.
• Proactive self-starter with the ability to work independently and as part of a team.
• Demonstrated problem-solving skills and a proactive approach.

What we can offer:

• Competitive compensation and comprehensive benefit package
• Benefit package includes cafeteria, mental and physical health care package, community bike ticket, and loyalty-based elements
• Hybrid work environment (4 days/week Home Office possibility)
• Additional holidays to compensate for Hungarian public holidays falling on a weekend
• Great learning and development opportunities
• Modern, award-winning office with a view of the Danube
• Central location, excellent public transport
• Youthful and supportive work environment
• A steadily growing, 100+ year-old international company

Information for Recruitment Agencies:

Cushman & Wakefield as well as all related entities (in the following Cushman & Wakefield) do not accept any candidate submission from unsolicited third parties. Candidates presented by unsolicited third parties (such as recruitment agencies, head hunters etc.), will not be entered into the recruitment process and will not be considered further. Further on, no contractual relationship will result out of such a submission between Cushman & Wakefield and a third party. Cushman & Wakefield is not obligated nor willing to pay any fee to third parties submitting candidates in this manner.

Data Processing:

 Cushman & Wakefield (the Group) are proud to be an equal opportunities employer. We are committed to providing equal access to employment opportunities to all prospective employees within the recruitment process. The Group complies with and supports all national and local laws pertaining to non-discrimination. Please note that the Group is supported by Serendi for Talent Acquisition Services. As their Recruitment Process Outsourcing provider Serendi is exclusively in charge of the above-mentioned position. Your data is handled according to the compliance guidelines of the Group. Please see the Recruitment Data Privacy Statement for more information. If you have any questions your recruiter will be happy to help. www.serendi.com

We foster a culture of inclusion that embraces the unique strengths, perspectives, and experiences of all our employees. We firmly believe that our diversity enhances our team's capabilities, leading to improved decision-making, innovation, and business outcomes. If you have any reservations about applying, please don't hesitate to reach out to your local recruiter for additional information